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The Preserve at Lake Thomas Executive Board wants to communicate with residents and owners important information about neighborhood projects or events.

We are thrilled to announce an exciting upgrade to our community's mailboxes that will bring added value to each home. Please see the letters below for more information from the HOA Board.

The Poll will be tabulated based on a "one household, one mailbox, on vote" basis. Only the first vote for each address will be counted.

Results will be anonymously presented at the May 9th Board Meeting.

In the photos below, the color choices are listed left to right: Bronze, White, Greystone, Black High Gloss and Black Matte.

Preserve at Lake Thomas Mailbox Choices 2024

April 19, 2024: Dear Homeowners,
We are thrilled to announce an exciting upgrade to our community's mailboxes that will bring added
value to each home. After careful consideration and planning, we have selected a style of the new
individual mailboxes for every household, with a portion of the cost covered by the Homeowners
Association (HOA).
Here are the key details of this initiative:
Mailbox Research: A committee of homeowners did a search of available mailbox companies
in our area and selected a reputable company in Tampa, Creative Mailbox Designs, who have
been in business for over 25 years.
HOA Assistance: To help offset the cost of this improvement, the HOA will cover a portion of
the expenses associated with the installation of the new mailboxes. This investment
demonstrates our commitment to enhancing the aesthetics of our community.
Assessment: As part of this project, there will be a one-time assessment to cover the
remaining cost of the new mailboxes. The assessment amount will be determined based on the
total cost of the project and the number of households in the community. Detailed information
regarding the assessment, including payment options and timelines, will be provided in a
separate communication.
Poll: We are in the process of adding a poll to the Community’s Website to give each household
an opportunity to vote on the color of mailbox for our community.
Timeline and Process: At the next board meeting in May, we will discuss the results of the poll
and discuss the assessment and finalized costs. Rest assured, we will keep you informed every
step of the way and ensure minimal disruption during the selection and installation process.
We believe that replacing the existing mailboxes will alleviate maintenance costs and replacement
costs over time. Additionally, by sharing the cost with the HOA, we can ensure that this upgrade is
accessible to all homeowners.
We value your feedback and input throughout this process. If you have any questions, concerns, or
suggestions regarding the new mailbox initiative, please don't hesitate to reach out to us.
Thank you for your continued support as we work together to enhance our community for the benefit of all residents.

RE: Proposed Change in Community Homeowner Mailboxes

April 2024
Dear Homeowners,

I hope this letter finds you well. As your Homeowners' Association, we continually strive to enhance our community's amenities and infrastructure for the benefit of all residents. In line with this commitment, we are writing to inform you of an upcoming initiative regarding the replacement of our current mailboxes with a new version.

Over time, our current mailboxes have aged and begun to exhibit signs of wear and tear, we no longer have a vendor who will repair or replace them. To ensure the continued functionality and aesthetics of our community, we are proposing an upgrade to a more modern and durable mailbox system.

To facilitate this transition, we would require a proposed associated assessment to each homeowner so to cover the costs of purchasing and installing the new mailboxes, along with an HOA subsidy. We understand that unexpected expenses can be inconvenient, which is why we have diligently worked to keep the proposed assessment as reasonable as possible while still ensuring the successful completion of this project.

We kindly ask for your cooperation and input as we move forward with this important endeavor. Your participation in this initiative is crucial to the continued improvement and maintenance of our community. Rest assured that every effort will be made to minimize any inconvenience during the installation process.

At the next Board Meeting on April 11, 2024, we will be further outlining the details of the proposed mailbox installation, including the timeline and any additional information you may need. We encourage you to reach out to us with any questions or concerns you may have regarding this project. On the next page you can see a picture of the mailbox to be installed.

Thank you for your attention to this matter and thank you in advance for your cooperation and understanding. Together, we can ensure that our community remains a wonderful place to call home.